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VIGEX International Photographic Print Salon 2015

Conditions of Entry - (also available for online entries)

1. Introduction

a) The exhibition is open to anyone; however, an entry may be rejected when the sponsoring organization or its agent, in its reasonable discretion, believes the entry does not conform to exhibition rules and conditions.

b) Entries must originate as photographs (image-capture of objects via light sensitivity) made by the entrant on photographic emulsion or acquired digitally. By submitting an entry, the entrants certify the work as their own, and that their images do not incorporate elements produced by anyone else.

c) The VIGEX Committee reserves the right to use reproductions of any print for publicity or other purposes related to the Salon. Submitting an entry permits Vigex and its sponsors to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This may include low resolution posting on a website and inclusion in the salon DVD. The exhibition assumes no liability for any misuse of copyright. Copyright of each entry remains the property of the maker.

d) Subject to sectional restrictions images may be altered, either electronically or otherwise, by the maker. Artwork or computer graphics created by the entrant may be incorporated if the photographic content predominates.

e) All final work must be on photographic or digital print material, mounting excepted. No work will be accepted as digital files.

f) The submission of an entry to a VIGEX Salon signifies the acceptance of the rules and conditions of entry.

2. Displays of Accepted Work

All Merit and above prints will be mounted, framed and exhibited under glass. Gallery space constraints prevent the display of all accepted prints. All accepted prints will be presented in a digital slide show at times and locations to be notified on the web site. At least two such displays will be held during the period of display in the gallery, and will be open to all interested. A DVD of all accepted images will be published. This salon accepts approximately 20% of the entered images.

3. Catalogue

An illustrated colour catalogue will be sent to all entrants who have paid the full entry fee. FIAP has awarded 4 stars for the previous VIGEX catalogue.

4. Entries

a) Entries received without the entry fee will not be judged, will not be returned and will not be stored.

b) On-line entries: Entrants may correct or update details until entries close for the salon. Prints, the entry receipt (printed by the entrant at the conclusion of the on-line entry process) and entry fee (if not paid on-line using PAYPAL) must be sent in the one package. When prints are received, the on-line entry will be updated with the date received and other details for checking (privately) by the entrant.

c) Other Entries: Prints, the entry form and fees are to be sent in one package. Our website will carry a publicly-accessible list of entrants and prints received as they are processed.

d) Customs labels for overseas entries must be clearly labelled “Photographs for exhibition only. To be returned to sender. No commercial value.”

e) Entrants will not be able to have their entry forwarded from Maitland as revised salon dates will not allow this.

f) After judging, a publicly-accessible list of all acceptances and awards will be posted to the web site.

5. Prints

a) A maximum of four prints may be submitted in each section. Prints accepted in any previous VIGEX salon, or almost identical in style and subject matter, are ineligible for entry in the same or different sections of subsequent Vigex print salons, regardless of title. Images that have been converted between Mono and Colour are considered to be the same image for this rule. Multiple images which are substantially similar may not be entered into one or multiple sections in any one Salon. For judging, images will be simultaneously laid out on tables in random order for viewing and scoring. Titles will not be read out.

b) Sequences of prints may be submitted as a single entry provided they are mounted on a single lightweight mount not exceeding 50cm x 40cm.

c) Print Sizes for all sections: Maximum: 50cm x 40cm (20" x 16") Minimum: 25cm x 20cm (10" x 8") or equivalent in area

d) Unmounted prints are preferred. Maximum size of any mounting is 50cm x 40cm (20" x 16"). Maximum thickness including any mounting is 5mm (0.2”). Prints on excessively thick mounts and some 3-dimensional images will not be displayed due to framing problems. Framed prints, or prints mounted on timber, will not be accepted.

e) All prints must have a title. “Untitled”, “No Title” or anything similar are not acceptable titles. Prints without acceptable titles will not be judged.

f) The back of each print must bear the name, address and country of the entrant and be titled to correspond with the entry form. This must be printed in capital letters or typed, and include section number, section name, and image number within the section to match the entry form. No title or identification of the maker shall be written anywhere on the face side of any print or its mount. Pre-printed labels will be emailed to all on-line entrants – to be affixed before posting your prints.

    Mail Prints To:-

P.O. Box 952
Geelong, Victoria,
Australia 3220.

If you want to send them by COURIER please Email the Chairman for instructions.

g) Damaged or Lost Prints - All care will be taken in the handling and postage of prints but no responsibility can be accepted for damage or loss of prints.

6. Monochrome

FIAP. A black and white work fitting from the very dark grey (black) to the very clear grey (white) work with the various shades of grey is a monochrom work. A black & white work toned entirely in a single colour will remain a monochrome work able to stand in the black & white category; such a work may be reproduced in black & white in the catalogue. On the other hand a black and white work modified by partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category.

PSA 22.e.ii A Monochrome print is defined as having no more than one colour, but it may be any single colour.

7. Colour

All prints not conforming to the monochrome criteria are classified as colour prints.

8. Nature (Monochrome or Colour)

FIAP and PSA: Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation. The story telling value of a photograph must be weighed more than the pictorial quality while maintaining high technical quality. Human elements shall not be present, except where those human elements are integral parts of the nature story such as nature subjects, like barn owls or storks, adapted to an environment modified by humans, or where those human elements are in situations depicting natural forces, like hurricanes or tidal waves. Scientific bands, scientific tags or radio collars on wild animals are permissible. Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement. No techniques that add, relocate, replace, or remove pictorial elements except by cropping are permitted. Techniques that enhance the presentation of the photograph without changing the nature story or the pictorial content, or without altering the content of the original scene, are permitted including HDR, focus stacking and dodging/burning. Techniques that remove elements added by the camera, such as dust spots, digital noise, and film scratches, are allowed. Stitched images are not permitted. All allowed adjustments must appear natural. Colour images can be converted to greyscale monochrome. Infrared images, either direct- captures or derivations, are not allowed. Images entered in Nature sections meeting the Nature Photography Definition above can have landscapes, geologic formations, weather phenomena, and extant organisms as the primary subject matter. This includes images taken with the subjects in controlled conditions, such as zoos game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.

9. Photojournalism (Monochrome or Colour)

Photojournalism entries shall consist of images or sequences of images with informative content and emotional impact, including human interest, documentary and spot news. The storytelling value of the image shall receive priority over pictorial quality. In the interest of credibility, PJ images must not misrepresent the truth. No situations shall be set up for the purpose of photography, and no alteration of the subject mater is allowed, including any techniques that add, combine, relocate, replace or remove any element of the original image. No unnatural sharpening or special effects filters can be applied. Only cropping resizing, lightening or darkening and restoration of original colour are permitted. Colour images can be converted to monochrome.

10. Creative (Monochrome or Colour) Altered Reality.

Please note on your entry form whether your print is mono or colour as defined in 6 & 7 above.

11. Portrait/People (Monochrome or Colour)

A photograph of a person or persons that may range from a head study to full body length. This section includes candid photographs and formal portraits. This section is recognized by both APS and FIAP and, as for the other sections, can be counted for APS honours and FIAP distinctions. This section is not recognized by the Photographic Society of America and any acceptances will not count toward PSA Star Ratings, Who’s Who, Distinctions, etc.

12. Most Successful Exhibitor

In determining the Most Successful Exhibitor points will be assigned for each section as follows: First, Second or Third place – 4 points, FIAP HM, Merit – 3 points, Other Acceptances – 1 points.

13. Best Author

Determined in line with FIAP requirements (per INFO 2009/588): The entrant that achieves the highest total number of acceptances across all sections of the salon.

NOTE. Entrants are advised to check mail and shipping schedules and to allow 120 days minimum surface shipping time to Australia from other countries and a similar time for the return of their entries. Packages arriving after the closing date for entries will be returned unopened.

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