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VIGEX 1st International Digital Salon 2016 - CONDITIONS OF ENTRY

Chairman: Brien Cohn AFIAP, AAPS, Email: salon@vigex.org.au
PO Box 952, Geelong, VIC 3220 Australia. Phone +61-3-5241 8003

All entries forms, images and entry fees are to be submitted by the link provided on our web site, http://www.vigex.org.au

For further information see the VIGEX web site www.vigex.org.au

Sections and Patronage

Electronic Projected Images only.

 Monochrome Open  PSA PID-M, FIAP, APS
 Colour Open  PSA PID-C, FIAP, APS
 Nature  PSA ND, FIAP, APS
 Creative  PSA PID-C, FIAP, APS
 Photo Travel  &PSA PTD, FIAP, APS

Closing date (last date for receipt of entries) 14 August, 2016.

Entry fees.

Australia Dollars: $16, $24, $32 or $40 for 1, 2, 3 or 4 sections.

Entrants having paid $40 for 4 sections may enter the fifth section free (ie fee capped at $40).

The only payment method is via the entry process on the website www.vigex.org.au which will have provision for on-line payment using PayPal.

There is no need to have a Paypal account to use this service.

Entries received without the entry fee will not be judged.


The only entry submission method is via the online entry form linked at http://www.vigex.org.au

After you submit your entry, you will receive a confirmation email with your name, address, image thumbnails and the titles you typed in.

Please review this carefully and if you made any errors or wish to make any changes (including adding or removing entries) note your Entry Reference Number and use it to access your details again on the on-line entry form. You may correct or update details until entries close for the salon.

The entries are processed periodically and the status report is updated at that time.


 Salon Jury  Location  Sections
 Kath Gillies EFIAP, AAPS, SSVAPS  1, 2  Melbourne, Australia
 Marg Huxtable MAPS  2, 3  Melbourne, Australia
 Vicki Moritz EFIAP, MAPS  1, 4  Melbourne, Australia
 Bachelor of Creative Arts (Photography)
 1, 4, 5  Melbourne, Australia
 Gaynor Robson EFIAP, SSVAPS  2, 3  Melbourne, Australia
 David C G Smith, EFIAP/p MAPS  3, 4, 5  South Australia
 John Conway AAPS, AFIAP  Emergency Judge  Geelong, Australia


a) The exhibition is open to anyone; however, an entry may be rejected when the sponsoring organization or its agent, in its reasonable discretion, believes the entry does not conform to the exhibition rules and conditions. Entries are limited to not more than 4 images per section. An entrant’s four images will be distributed throughout four rounds of judging in that section.

b) Entries must originate as photographs (image-capture of objects via light sensitivity) made totally by the entrant on photographic emulsion or acquired digitally. By submitting an entry, the entrants certify the work as their own (aliases are not permitted), that their images do not incorporate elements photographed or produced by anyone else and that they hold the copyright for all contents of all submitted works.

c) By submitting an entry the entrant permits VIGEX to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This may include low resolution posting on a website. Reproduction of the remitted works is allowed in the digital catalogue, except when expressly prohibited by the author. Entrants who indicate that their images may not be reproduced or used will not be eligible for awards or inclusion in audio-visuals of the exhibition and could be subject to disqualification by the exhibition. The exhibition assumes no liability for any misuse of copyright. Copyright of each entry remains the property of the maker.

d) Images may be altered, either digitally or otherwise, by the maker subject to sectional restrictions and PSA Nature and Photo Travel divisional restrictions. Artwork or computer graphics created by the entrant may be incorporated in Creative section entries only and only if the photographic content predominates.

All final work must be on electronic file. No title or identification of the maker shall be visible anywhere in the image. Each of an entrant’s images must have a unique title. Once an image has been accepted in a PSA Recognized exhibition, that same image, or a like “in camera” or a “reproduction” duplicate of that image:

i. May not be re-entered in any section of the same Division Star Ratings class in that exhibition regardless of media, format, or title.

ii. May not be re-titled for entry in any other PSA Recognized exhibition.

Multiple images which are substantially similar, including monochrome and colour versions of the same image, may not be entered into one or multiple sections of this Salon. Words such as “Untitled” and “No Title” are not acceptable as part or all of an image’s title, nor are camera capture filenames.

It is the exhibitor’s responsibility to comply with these rules. VIGEX reserves the right to disqualify from this exhibition any image which it believes would fail to meet these requirements. Any acceptances with invalid titles will not be eligible for FIAP distinctions and will not be validated by PSA for Star Ratings or included in the annual PSA Who’s Who publication.

The on-line Entry Form will have a box where entrants must agree to comply with the  FIAP document 2014/317 E  “Conditions for application and regulations for organization of international photographic events”  and especially to its chapter II “Regulations for International photographic events under FIAP patronage” dealing  under Section II.2 with  the FIAP participation rules and the red list.

Acceptances in previous VIGEX Salons

Images accepted as prints in any previous VIGEX print salon, or almost identical in style and subject matter, are ineligible for entry in the same or different sections of subsequent VIGEX print OR digital salons, regardless of title. Images that have been converted between Colour and Monochrome are considered to be the same image for this rule, regardless of titles.

Image format

This exhibition accepts electronic digital images only – no slides or prints. All entries are to be:

  • in sRGB .jpg format
  • maximum 2MB file size
  • maximum 1920 pixels horizontally, 1080 pixels vertically.

Note that portrait orientation images must still meet the 1080 pixel height limit. Images which exceed any of these maximums will be blocked during the on-line entry process. Smaller images may be submitted - these will not be resized to meet the specified pixel limits and will appear smaller when projected for judging.

You do not need to follow any naming convention for your jpg files when you enter. The entry form software properly renames your files to meet the needs of our exhibition.

Titles must use letters and numbers from the English alphabet but no other characters. Maximum title length is 30 characters, including spaces. Titles will not be announced at judging. Images will be projected for judging and exhibition at 100% resolution using an OPTOMA projector, model EH500 or EH501, with a native resolution 1920 x 1080 pixels.


 Closing date  14 August 2016  no images will be accepted after this date
 Judging  20, 21 August 2016  
 Emailing Report Cards  04 September 2016  
 Electronic PDF Catalogue  8 October 2016  Downloadable free from web site. www.vigex.org.au
 Mailing of Awards  23 October 2016  

Two public showings will project the exhibition. Dates and locations:
Osborne House, (East Wing), Swinburne Street, North Geelong, Victoria, date 8 October 2016
Melbourne Camera Club, Cnr Dorcas and Ferrars Streets, South Melbourne, Victoria, date 20th October 2016


26 medals including 5 PSA Gold, 5 FIAP Gold and 5 APS Gold.
10 FIAP HM Ribbons and approx. 80 Merit certificates.

Special Awards

Most Successful Exhibitor Award – The entrant who achieves the highest total points across all sections of the salon. In determining the Most Successful Exhibitor points will be assigned for each section as follows. 4 points for a medal, 3 points for an HM or a Merit and 1 point for all other acceptances.

Best Author Award (FIAP Blue Pin) - Determined in line with FIAP requirements (per INFO 2009/588): The entrant who achieves the highest total number of acceptances across all sections of the salon.


All entries shall conform to the stricter of the following definitions for acceptances to be validated by all the International Organizations granting recognition or patronage.


PSA Definition
An image is considered to be Monochrome only if it gives the impression of having no color (i.e. contains only shades of grey which can include pure black and pure white) OR it gives the impression of being a greyscale image that has been toned in one color across the entire image. (For example by Sepia, red, gold, etc.)

A greyscale or multi-colored image modified or giving the impression of having been modified by partial toning, multi-toning or by the inclusion of spot coloring does not meet the definition of monochrome and shall be classified as a Color Work.

FIAP Definition
A black and white work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey. A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white category; such a work can be reproduced in black and white in the salon catalogue.

On the other hand a black and white work modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category.

This section accepts all images which do not meet the definition of monochrome above. Monochrome images will not be accepted into the Colour Open section.

PHOTO TRAVEL (Monochrome or Colour)
Subject matter must portray Photo Travel as per the following PSA Definition. A Photo Travel image expresses the characteristic features or culture of a land as they are found naturally. There are no geographic limitations. Images from events or activities arranged specifically for photography, or of subjects directed or hired for photography are not appropriate. Close up pictures of people or objects must include features that provide information about the environment. Techniques that add, relocate, replace or remove any element of the original image, except by cropping, are not permitted. The only allowable adjustments are removal of dust or digital noise, restoration of the appearance of the original scene, and complete conversion to greyscale monochrome. Toned monochrome images or other derivations, including infrared, are not permitted. All allowed adjustments must appear natural.

CREATIVE (Colour only)
Creative means Altered Reality. There are no limits to the degree of unusual or post-capture processing of these images provided that all work is done by the entrant.

NATURE (Monochrome or Colour) - PSA & FIAP Definition
Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archaeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation.

  • The story telling value of a photograph must be weighed more than the pictorial quality while maintaining high technical quality.
  • Human elements shall not be present, except where those human elements are integral parts of the nature story such as nature subjects, like barn owls or storks, adapted to an environment modified by humans, or where those human elements are in situations depicting natural forces, like hurricanes or tidal waves.
  • Scientific bands, scientific tags or radio collars on wild animals are permissible.
  • Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement.
  • No techniques that add, relocate, replace, or remove pictorial elements except by cropping are permitted.
  • Techniques that enhance the presentation of the photograph without changing the nature story or the pictorial content, or without altering the content of the original scene, are permitted including HDR, focus stacking and dodging/burning.
  • Techniques that remove elements added by the camera, such as dust spots, digital noise, and film scratches, are allowed.
  • Stitched images are not permitted.
  • All allowed adjustments must appear natural.
  • Colour images can be converted to greyscale monochrome (not toned).
  • Infrared images, either direct- captures or derivations, are not allowed.

Images entered in Nature sections meeting the Nature Photography Definition above can have landscapes, geologic formations, weather phenomena, and extant organisms as the primary subject matter. This includes images taken with the subjects in controlled conditions, such as zoos game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.


Each author whose image shows any suspicions about the compliance with FIAP regulations or definitions can be requested by the organiser or by FIAP, to submit the original file (file containing the data recorded by the sensor, if so, the RAW file) plus the file of the image immediately before and immediately following the questionable image. If he/she failed to provide what is required, he/she can be sanctioned.

By the sole act of submitting his/her images or files to VIGEX, as a salon under FIAP Patronage, the entrant accepts without exception and with no objection the following terms: - that the submitted images can be investigated by FIAP to establish if these obey to FIAP regulations and definitions even if the entrant is not a member of FIAP,
- that FIAP will use any means at its disposal for this undertaking,
- that any refusal to cooperate with FIAP or any refusal to submit the original files as captured by the camera, or failure to provide sufficient evidence, will be sanctioned by FIAP,
- that in case of sanctions following the non-compliance with FIAP regulations, the name of the entrant will be released in any form useful to inform the breaches of the rules.
- Concerning digital entries, FIAP recommends that authors should preserve intact, with no alteration, the original metadata of images. In case of contestation for incompliance with FIAP regulations the fact of not being able to access this important data could mean that the author could be sanctioned
- Persons who are found guilty of plagiarism are excluded lifelong from FIAP activities.

Accepted entries will be eligible for the following Photographic Honours:


APS Honours exhibition system for YLAPS, LAPS, AAPS, FAPS, MAPS, GMAPS and for inclusion in the annual APS "Who's Who" of Australian Photography.


All entrants in PSA Recognized Exhibitions must provide name and country data exactly the same in each exhibition entered to receive proper credit for Star ratings and for inclusion in the annual PSA "Who's Who" of photography. All acceptance eligibility shall be in accordance with the PID Star Ratings or the Galaxy/Diamond Ratings requirements as appropriate.

COLOR Open  - Acceptances shall be credited towards PID Color Star Ratings and "Who's Who" Color listings.

MONOCHROME  - Acceptances shall be credited towards PID Monochrome Star Ratings and "Who's Who" Monochrome listings.

NATURE - Acceptances shall be credited towards ND Star Ratings and "Who's Who" Nature listings.

CREATIVE  - Acceptances from this section shall be credited towards PID Color Star Ratings and "Who's Who" Color listings.

PHOTO TRAVEL Acceptances shall be credited towards Photo Travel  Star Ratings and "Who's Who"  Travel listings. 

The submission of an entry to a VIGEX Salon signifies the acceptance of the rules and conditions of entry.

Any correspondence should be addressed to the salon at PO Box 952, Geelong, VIC 3220 Australia or by email: salon@vigex.org.au


Conducted according to the recommended practices of the Federation Internationale De L’art Photographique, Photographic Society of America and Australian Photographic Society Inc.

Approved Exhibition
PSA 2016-184
Approved Exhibition
FIAP No. 2016/214
Approved Exhibition
APS No. 2016/16
Monochrome Open – PID-M PSA Logo
Colour Open – PID-C
Nature – ND
Creative – PID-C
Photo Travel – PTD

Note – this inaugural VIGEX digital salon will be run by the same team which conducts the long running VIGEX print salon every second year.

The next VIGEX print salon will be in 2017.